5S Office Version 1 = Sort, Straighten, Sweep, Standardize and Sustain
5S Office Version 2 = Sort, Set In Order, Shine, Standardize and Sustain

The 5S Office Solution Package will help you develop an exceptional 5S office kaizen program in an office environment that puts your organizational development ahead of your competition. This solution package helps you assess your needs and select workshops focused on improving your current or new 5S area.

“In today’s highly competitive business environment, we need to continuously find new ways
 to add-value; Enna’s 5S Office Kit has been outstanding in helping us in our ceaseless efforts
 to improve and refine our core business processes. The effectiveness of our office processes is
 now a key means to this success.”
 Anastase Dimas
 Director, Helios Ltd.

Lean organizations know that for a 5S program to be successful there needs to be implementation throughout all areas of the business. Marketing, design, accounting, engineering, and other departments benefit from 5S just as much as the shop floor. Enna understands the importance and difficulties of transferring a 5S program to the knowledge worker. Enna has developed a solution for companies wishing to begin or sustain an Office 5S program.

Train knowledge workers not only on the principles of 5S, but empower them to take ownership from implementation through to maintaining their office area and office spaces. Make the most of our comprehensive solution package which comes with the facilitator guide combining a fully interactive presentation to train employees. Utilize our easy to use forms in the auditing of a location’s 5S, tracking of unused items by 5S red tagging, and tracking improvements.

This implementation package is action oriented to make certain success and maximization of 5S methodology for an office environment.

5S Office V1 Section Outline

1. Introduction	3. Five S and Teamwork (Workshop Portion)
History Overview of the 5S’s 5S and Visual Systems The Benefits of 5S How 5S Eliminates Waste	5S Office Evaluation Team 5S Office Photography Team 5S Mapping Team 5S Red Tag Register 5S 30 Day Action Log 5S Sustainment Schedule
2. Putting 5S to Work (explain each S)
Sort Straighten Sweep Standardize Sustain	4. 5S Office Kaizen Project (Supportive)
	Executing the Project Management Presentation

The 5S Office Solution Package contains the following:

• 5S Office Facilitator Guide V1 (1) – Comprehensive, easy to use facilitator guide for training employees on the 5S and steps for implementation.
• 5S Office Preparation Guide V1 (1) – The guide contains a systematic approach to the preparation and execution of a successful workshop. Included with the Facilitator Guide when you purchase the solution package, it helps the first time trainer prepare for the event as well as a reference manual for timing, scheduling, and the overall process of the workshop.
• 5S Office Facilitator Digital Media CD V1 (1) – Designed using Flash technology, the 5S Office presentation is a cut above anything that could be designed in PowerPoint. Latest technology in presentation format using dynamic formatting and projection of image and content.
• 5S Office Participant Workbook V1 (8) – Designed with the participants in mind, this workbook will be used during the workshop and retained for reference. These workbooks combine information, illustrations, key questions, and space for note taking. Includes a self assessment form to test understanding of principles communicated during the workshop.
• 5S Red Tag Register (1) – An 11x14 pad of forms that logs all items identified by red tagging.
• 5S 30 Day Action Log (1) – An 11x14 pad of forms for the entry of action items to be implemented in the 5S area within the next 30 days.
• 5S Map (1) – An 11x14 pad of forms for recording a birds-eye view of the area for referencing layout and 5S related opportunities.
• 5S Sustainment Schedule (1) – An 11x14 pad of forms for the scheduling ongoing activities to maintain 5S in an area until a permanent solution can be found.
• 5S Office Evaluation Review Form (1) – An 11x14 pad of forms, for participants, managers, supervisor, or whoever is responsible for benchmarking and auditing 5S in an area on a periodic basis.
• 5S Red Tags (100) – These oversized 5-S tags are designed with usefulness in mind. Large enough to record information but small enough to be useful, Enna's Five S Red Tags allow for the control and structure of the sort step of 5S. Each Red Tag has been pre-threaded for ease of use.
• 5S Poster (2) – A full color visual aid to be used during training and posted in work areas as a reference to the 5S principles.
• 7 Wastes of Operations: Poster (2) – A full color visual aid to be used during training and posted in work areas to remind staff to continuously eliminate waste.

What is the difference between Version 1 and Version 2 of the 5S?

• The difference between version 1 and version 2 is only with the terminology used.
  
  • Version 1 of the 5S's are Sort, Straighten, Sweep, Standardize, and Sustain.
  • Version 2 of the 5s's are Sort, Set in Order, Shine, Standardize and Sustain.
    
• Simply choose the version of 5S your company uses and start using our 5S implementation tool today.

Why should my company implement 5S in its office area?

• 5S has many real benefits:
  • Improve safety
  • Reduce space required
  • Increase productivity
  • Improve employee morale
  • Reduce absenteeism
  • Reduce wasted motion
  • Nurture the "kaizen mind" in employees

May I have my purchasing department create a Purchase Order (PO) for 5S Office Solution Package?

• Yes, Enna accepts company purchase orders. Please fax the PO to +1 905 481 0756.
• If you would like, Enna has created order forms that are easy to use.

Why should my company implement 5S in the office, isn't 5S a shop floor initiative?

• Did you know that up to 40% of all waste in a company can occur in the office area? 5S is just as applicable off the shop floor as on it. Take improvements to the next level by creating a company-wide culture of 5S.

What is in Enna's 5S Office package?

• Our package includes one Facilitator Guide, one digital media CD, one workshop Preparation Guide, eight Participant Workbooks, 4 posters, 100 - 5S Red Tags, and five pads of 5S Forms.

I am in charge of the 5S program in my office; how will your package help me do my job?

• The 5S Office Solution Package will assist you in:
  • Training employees using office relevant terminology
  • Involving your employees
  • Creating ownership of future 5S activities to sustain results
  • Helping you evaluate and document improvements to provide to your superiors
• Enna's Office 5S program is easily scalable and reusable. The 5S Office Refill Packs may be used to train new employees as they come aboard.

Why should we internalize our 5S initiative?

• For any 5S program to be successful your employees must go beyond just knowing the principles of 5S, they must practice them daily. Elements of Enna's 5S Office Solution Package - forms, posters, and 5S tags - are designed to be used everyday as part of a successful 5S program. Even after the training and workshop is complete, your staff will have the tools necessary to perform 5S everyday in an office environment.

Should I have a Participant Workbook for each participant?

• Enna recommends purchasing a 5S Office Participant Workbook for each person involved to maximize their experience. The workbook is integral to the presentation and workshop as it provides insight, suggestions, asks key questions and includes a self-assessment form at the end of the workbook to solidify retention of main concepts. It also allows employees to document their experiences, and may be used as a reference tool after the training and workshop has ended.

Why is 5S important?

• World-class companies are performing 5S, therefore gaining a competitive advantage over their competition.

Why should I use Enna's 5S Office Solution Package instead of other products?

• Enna products are high quality and provide the greatest value for your dollar. Other companies' products do not compare in quality, format of information and/or are not designed for the actual implementation and sustainment of a 5S program.

We are currently doing our own Office Kaizen 5S program, but are unable sustain the results. Why?

• In order to sustain results 5S has to be part of your standard operating procedures and practiced throughout the organization, from management through to all employees, including office staff. Use Enna forms, posters and red tags to ensure that long after the initial workshop training and implementation is over, the program does not lose steam.

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